Pursuant to the draft Constitution of the New Independence Party, and with a view to managing the founding phase collectively, transparently and within a defined period, these Regulations are adopted to govern the Preparatory Committee, protect the rights of Founding Members, establish a reliable membership register and prepare for a democratic Founding Convention to which all authority shall be transferred.<\/p>\n
This is an internal draft for discussion and provisional approval. It shall be reviewed before official registration or filing in light of Sudanese legislation in force and the prevailing legal circumstances at the time of submission.<\/p>\n
These Regulations shall be called the \u201cPreparatory Committee Regulations of the New Independence Party 2026\u201d and shall hereinafter be referred to as the \u201cRegulations\u201d. They shall be read together with the draft Party Constitution and the Founding Document.<\/p>\n<\/section>\n These Regulations govern the formation, powers, administration, meetings, finances and records of the Preparatory Committee, as well as its responsibility for developing membership and branches and preparing for the Founding Convention. They apply to all Committee members and to committees and teams established under it.<\/p>\n<\/section>\n The Preparatory Committee is a temporary body established for a limited purpose: to prepare the Party for registration, establish its initial institutions and convene the Founding Convention. It is not the elected leadership of the Party, and membership confers no permanent right or advantage in leadership or candidacy.<\/p>\n<\/section>\n The Committee shall uphold peaceful civilian activity, participation, transparency, neutrality among competing candidates, equality, respect for diversity, representation of members inside Sudan and abroad, data protection, collective accountability, and the prevention of the concentration of funds, information or decision-making in one person.<\/p>\n<\/section>\n For the purposes of these Regulations, \u201cFounding Members\u201d means persons entered in the founding register who satisfy the membership requirements; \u201cConvention\u201d means the Founding Convention; \u201cProvisional Branches\u201d means temporarily recognised groups inside and outside Sudan; and \u201cAbsolute Majority\u201d means more than half of all members or votes, as the context requires.<\/p>\n<\/section>\n The Committee shall consist of an odd number of members, not fewer than eleven and not more than twenty-one, selected by a documented meeting of the Founding Members or by a temporary consensus mechanism approved by them. The decision establishing the Committee, together with the names, capacities and responsibilities of its members, shall be communicated to members.<\/p>\n<\/section>\n Its composition shall reflect regional, cultural and professional diversity. Women shall comprise at least forty per cent where sufficient female candidates are available, and persons under thirty-five shall comprise at least twenty-five per cent. Members inside Sudan and abroad shall be appropriately represented, without domination by any country or region.<\/p>\n<\/section>\n A Committee member must meet the Party membership requirements, accept its Founding Document and Constitution, be capable of performing the assigned duties, disclose material political and financial interests and affiliations, and not belong to another political party or an armed organisation.<\/p>\n<\/section>\n The Committee\u2019s mandate begins on the date of the decision establishing it and automatically ends upon transfer of authority to the bodies elected at the Founding Convention. An extension is permissible only in documented circumstances of force majeure, by a decision of two-thirds of the Founding Members participating in a general meeting, for a specified period not exceeding six months.<\/p>\n<\/section>\n Membership ends upon death, written resignation, loss of eligibility, absence without excuse from three consecutive meetings or five separate meetings, or removal for serious misconduct. Removal requires notice, an opportunity to be heard, and a two-thirds majority of the remaining members, with a right of appeal to a temporary independent body.<\/p>\n<\/section>\n Where a seat becomes vacant, the Committee shall select a qualified replacement by a two-thirds vote of its members following an announced invitation for nominations from Founding Members. If membership falls below the minimum, a general meeting of Founding Members must be called within thirty days to reconstitute or complete the Committee.<\/p>\n<\/section>\n The Committee shall elect from among its members a General Coordinator, Deputy Coordinator, Secretary-General, Treasurer, Membership and Register Officer, and Media Officer. Additional roles may be created. The Treasurer may not simultaneously be responsible for the register or chair the Audit Committee.<\/p>\n<\/section>\n The General Coordinator chairs meetings, oversees implementation of decisions and represents the Committee within the limits of its authorisation. The Coordinator may not acting alone speak on fundamental political questions, enter into contracts, move funds, approve memberships or recognise branches.<\/p>\n<\/section>\n The Secretary-General is responsible for meeting notices, agendas, minutes, correspondence, retention of decisions, oversight of subcommittees and preparation of performance reports. Approved minutes shall be made available to members subject to legitimate privacy and confidentiality requirements.<\/p>\n<\/section>\n The Treasurer maintains financial records, prepares budgets and reports, executes approved expenditure, deposits income and retains supporting documents. The Treasurer may not make payments or transfers alone, and the Treasurer\u2019s work is subject to periodic review.<\/p>\n<\/section>\n The Committee may establish subcommittees for membership and branches, legal affairs and registration, finance, media, programmes and documents, communications, and Convention preparation. Each establishing decision shall specify the duration, mandate, membership and reporting arrangements. A subcommittee may not be delegated powers that the Preparatory Committee itself does not possess.<\/p>\n<\/section>\n The Committee is responsible for identifying Founding Members, receiving initial membership applications, establishing branches, completing registration, administering founding resources, preparing draft documents and regulations, organising consultations, setting the timetable, convening the Founding Convention and handing over all business to the elected leadership.<\/p>\n<\/section>\n The Committee may not alter the fundamental principles of the Founding Document, merge with another party, select candidates for general elections, incur long-term financial obligations, sell material assets, appoint permanent leadership or postpone the Convention except where compelling circumstances of force majeure require it.<\/p>\n<\/section>\n The Committee shall meet at least once every two weeks, in person or through secure communications. The Secretary-General shall issue notice, an agenda and supporting papers at least three days before a meeting, except where urgency justifies shorter notice.<\/p>\n<\/section>\n The Coordinator shall call an emergency meeting on their own initiative or at the request of one-third of the members, stating the reason for urgency. The meeting may consider matters other than the urgent issue only with the approval of two-thirds of those present.<\/p>\n<\/section>\n A quorum consists of an absolute majority of Committee members, including the Coordinator or Deputy and the Secretary-General or a person acting in that capacity. If a quorum is not present, the meeting shall be adjourned; the quorum may not be reduced at the adjourned meeting.<\/p>\n<\/section>\n Decisions are adopted by a majority of those present. In the event of a tie, the side supported by the chair of the meeting shall prevail, except for decisions for which these Regulations require a two-thirds majority. Voting shall be secret on personal matters or where requested by one-third of those present.<\/p>\n<\/section>\n Minutes shall record attendance, the agenda, an objective summary of deliberations, decisions, voting results, conflicts of interest and any dissenting opinion at the request of its author. Minutes shall be approved at the next meeting and signed by the chair and Secretary-General.<\/p>\n<\/section>\n Where necessary, an electronic decision may be adopted by circulation, provided it is sent to all members, approved in writing by an absolute majority and recorded in the minutes of the following meeting. Circulation may not be used to change the Committee\u2019s composition, remove a member, approve the budget or determine the date of the Convention.<\/p>\n<\/section>\n A member shall disclose any direct or indirect interest in a matter under consideration and abstain from deliberation and voting. The disclosure shall be recorded in the minutes. Concealment of an interest constitutes serious misconduct if it affected or could have affected the decision.<\/p>\n<\/section>\n The Committee shall establish a secure central register recording each member\u2019s name, identification number, contact details, place of residence, joining date, branch and organisational status. Each Founding Member shall have one unique number. Parallel registers and unauthorised transfers of member data are prohibited.<\/p>\n<\/section>\n Applications shall be submitted on a standard form containing declarations of compliance with membership requirements, peaceful activity and accuracy of information. The Membership Committee shall decide an application within thirty days. Any refusal must state reasons and may be appealed to an independent Review Committee within fourteen days.<\/p>\n<\/section>\n Member data shall be used only for legitimate organisational purposes, with access restricted on a need-to-know basis. Names, contact numbers and locations may not be published without consent or legal necessity. The Committee shall inform members of any material data breach and take steps to mitigate harm.<\/p>\n<\/section>\n A Provisional Branch may be recognised upon application by at least ten verified Founding Members in a locality or country. The branch shall elect a temporary Coordinator, Secretary and Membership Officer. Their duties shall be confined to Convention preparations and confer no permanent entitlement to office.<\/p>\n<\/section>\n Branches shall submit monthly reports on membership, activities and finances. A branch may be dissolved or suspended only for a serious breach, following notice, a hearing of its representatives and a reasoned decision approved by two-thirds of the Committee, subject to a right of appeal.<\/p>\n<\/section>\n Uniform rules shall govern selection of Convention delegates and prevent bulk or fictitious registration and monopolisation of application forms. Earlier admission or proximity to Committee members shall not confer additional voting or candidacy rights.<\/p>\n<\/section>\n Founding resources shall consist of Founding Members\u2019 subscriptions, lawful disclosed donations and permitted activities. Funds of unknown origin, funds from foreign governments or agencies or armed organisations, and donations conditional on influencing decisions are prohibited.<\/p>\n<\/section>\n Funds shall be deposited in an account in the Party\u2019s name where legally possible, or in a documented temporary trust arrangement approved by two-thirds of the Committee where registration is not possible. Expenditure requires the signatures of the Treasurer and one of two other authorised signatories. The two authorised signatories may not belong to the same family.<\/p>\n<\/section>\n The Committee shall approve a founding budget setting out anticipated income and expenditure. No payment may be made without supporting documentation and an approved purpose. A published financial decision shall establish spending, contracting and petty-cash limits. Exceptional expenditure must be submitted to the Committee before execution except in documented emergencies.<\/p>\n<\/section>\n The Treasurer shall provide a monthly report to the Committee and a quarterly summary to Founding Members. The Committee shall appoint an independent auditor or an Audit Committee whose members are not authorised to make payments. Final accounts and the audit report shall be submitted to the Convention before the Committee is discharged.<\/p>\n<\/section>\n All assets shall be entered in a register and contracts shall be made in writing in the name of the Party or of the Committee in its founding capacity. Party funds may not be used for personal purposes or internal candidacy campaigns. Contracts with a member or relative require disclosure, competitive procedures and recusal of the interested person.<\/p>\n<\/section>\n The Committee shall appoint an official spokesperson and designate substitutes. Official Party positions may be attributed to the Party only on the basis of a documented decision. Members may express personal views provided they do not claim these to be Party positions or disclose protected information.<\/p>\n<\/section>\n Websites, accounts, platforms and domain names shall be registered in the Party\u2019s name where possible. Access credentials shall be kept securely in a system allowing recovery by at least two persons. No member may withhold, transfer or delete them upon leaving office.<\/p>\n<\/section>\n The Committee shall issue periodic bulletins reporting achievements, general decisions, the timetable and a summary financial report. It shall provide a published channel for proposals and complaints and respond within a reasonable time.<\/p>\n<\/section>\n Within sixty days of its formation, the Committee shall publish a timetable for the Convention. The Convention shall be held as soon as security and legal conditions permit and, in any event, within twelve months of Party registration unless prevented by a legal impediment or documented force majeure.<\/p>\n<\/section>\n An independent committee shall be established to administer delegate accreditation, elections, voting, counting and appeals. Its members may not stand for the offices whose elections they administer. It shall operate independently, and the Preparatory Committee shall provide resources without interfering in its decisions.<\/p>\n<\/section>\n A published representation formula shall reflect verified membership numbers and guarantee minimum representation for regions, members abroad, women, young people, persons with disabilities, internally displaced persons and refugees. A preliminary delegate list shall be published at least twenty-one days before the Convention to allow objections.<\/p>\n<\/section>\n Draft versions of the Constitution, Founding Document, programme, Convention rules and election regulations shall be published sixty days before the Convention, and proposals shall be invited from branches and members. A report shall explain the proposals received and how they were addressed.<\/p>\n<\/section>\n The Convention agenda shall include approval of the principal documents; discussion of administrative and financial reports; approval of the name, emblem and flag; election of the President, Deputy President, Central Council and independent committees; and adoption of founding resolutions and recommendations.<\/p>\n<\/section>\n The Preparatory Committee and its bodies shall remain neutral among candidates and shall not use membership records, funds or platforms in favour of any candidate. Any member of the independent Convention Committee who decides to stand for election must resign from that Committee and comply with the same campaign rules as other candidates.<\/p>\n<\/section>\n A hybrid Convention or electronic participation by regions or members abroad may be arranged where physical attendance is impossible, provided that identity is verified, ballot secrecy is protected, duplicate voting is prevented and deliberations are made fairly accessible.<\/p>\n<\/section>\n The following constitute breaches: misuse of funds or data; falsification of membership; unilateral decision-making; discrimination; violence or incitement to violence; obstruction of the Convention; exploitation of office for candidacy; concealment of conflicts of interest; and refusal to hand over Party assets.<\/p>\n<\/section>\n No disciplinary measure may be imposed on a member without written notice of the allegation and evidence, adequate opportunity to respond and present a defence, and a reasoned decision. Depending on the seriousness of the breach, measures may include a warning, reprimand, withdrawal of duties, suspension or removal, subject to a right of appeal.<\/p>\n<\/section>\n The Committee\u2019s mandate ends automatically upon announcement of the final results of Convention elections and establishment of the elected bodies, without the need for any further decision. Thereafter its functions are limited to handover, and it may not take new decisions.<\/p>\n<\/section>\n Within fifteen days, the Committee shall hand over the register, documents, minutes, accounts, funds, assets, platforms, passwords and contracts to the elected leadership under a detailed handover record signed by both parties, accompanied by a list of liabilities and outstanding matters.<\/p>\n<\/section>\n The Committee shall present to the Convention a comprehensive administrative and financial report covering the period from its formation to the Convention. Neither the Committee nor persons authorised to handle funds shall be discharged until the auditor\u2019s report has been received and the Convention has approved the accounts, without prejudice to legal liability for fraud or concealment.<\/p>\n<\/section>\n These Regulations shall take effect upon approval by the Founding Members. Before the Convention, they may be amended by a two-thirds majority of the Committee after the proposal has been circulated to Founding Members for fourteen days and their comments received, provided no amendment undermines the temporary nature of the Committee, members\u2019 participation rights or the neutrality of the Convention.<\/p>\n<\/section>\n","protected":false},"menu_order":2,"template":"","document_collection":[50],"class_list":["post-215","party_document","type-party_document","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/party_document\/215","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/party_document"}],"about":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/types\/party_document"}],"version-history":[{"count":0,"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/party_document\/215\/revisions"}],"wp:attachment":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/media?parent=215"}],"wp:term":[{"taxonomy":"document_collection","embeddable":true,"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/document_collection?post=215"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Article (2): Scope of Application<\/h3>\n
Article (3): Nature of the Committee<\/h3>\n
Article (4): Governing Principles<\/h3>\n
Article (5): Definitions<\/h3>\n
Chapter 2: Composition and Membership of the Committee<\/h2>\n
Article (6): Composition<\/h3>\n
Article (7): Representation Criteria<\/h3>\n
Article (8): Eligibility for Membership<\/h3>\n
Article (9): Term of the Committee<\/h3>\n
Article (10): Termination of Membership<\/h3>\n
Article (11): Filling Vacancies<\/h3>\n
Chapter 3: Officers and Powers of the Committee<\/h2>\n
Article (12): Officers of the Committee<\/h3>\n
Article (13): General Coordinator<\/h3>\n
Article (14): Secretary-General<\/h3>\n
Article (15): Treasurer<\/h3>\n
Article (16): Subcommittees<\/h3>\n
Article (17): Principal Functions<\/h3>\n
Article (18): Limitations on Powers<\/h3>\n
Chapter 4: Meetings and Decisions<\/h2>\n
Article (19): Regular Meetings<\/h3>\n
Article (20): Emergency Meetings<\/h3>\n
Article (21): Quorum<\/h3>\n
Article (22): Decision-Making<\/h3>\n
Article (23): Minutes<\/h3>\n
Article (24): Decisions by Circulation<\/h3>\n
Article (25): Conflicts of Interest<\/h3>\n
Chapter 5: Membership and Provisional Branches<\/h2>\n
Article (26): Founding Register<\/h3>\n
Article (27): Admission of Founding Members<\/h3>\n
Article (28): Data Protection<\/h3>\n
Article (29): Establishment of a Provisional Branch<\/h3>\n
Article (30): Supervision of Branches<\/h3>\n
Article (31): Equal Participation<\/h3>\n
Chapter 6: Finance and Transparency<\/h2>\n
Article (32): Sources of Funds<\/h3>\n
Article (33): Accounts and Authorised Signatures<\/h3>\n
Article (34): Budget and Expenditure<\/h3>\n
Article (35): Disclosure and Audit<\/h3>\n
Article (36): Assets and Contracts<\/h3>\n
Chapter 7: Media and Communications<\/h2>\n
Article (37): Official Spokesperson<\/h3>\n
Article (38): Platforms and Digital Identity<\/h3>\n
Article (39): Communication with Founding Members<\/h3>\n
Chapter 8: Preparation for the Founding Convention<\/h2>\n
Article (40): Date of the Convention<\/h3>\n
Article (41): Independent Convention Committee<\/h3>\n
Article (42): Representation of Delegates<\/h3>\n
Article (43): Convention Documents<\/h3>\n
Article (44): Agenda<\/h3>\n
Article (45): Neutrality in Elections<\/h3>\n
Article (46): Remote Participation<\/h3>\n
Chapter 9: Accountability and Handover<\/h2>\n
Article (47): Breaches<\/h3>\n
Article (48): Accountability Procedures<\/h3>\n
Article (49): Expiry of Mandate<\/h3>\n
Article (50): Handover Procedures<\/h3>\n
Article (51): Final Report<\/h3>\n
Article (52): Entry into Force and Amendment<\/h3>\n