Pursuant to the Founding Document and Constitution of the New Independence Party, and in affirmation of the principles of collective leadership, institutional governance and the separation of policymaking from implementation, these Regulations are established to govern the composition, functions and responsibilities of the Executive Office, define the structure and relationships of the specialized secretariats, and establish mechanisms for coordination, delegation and accountability, ensuring effective implementation, unity of decision-making and respect for the powers of the Party\u2019s institutions.<\/p>\n
These Regulations shall be called the \u201cRegulations of the Executive Office and Specialized Secretariats of the New Independence Party, 2026\u201d and shall enter into force upon their approval by the competent authority in accordance with the Constitution.<\/p>\n
These Regulations apply to the Executive Office, the General Secretariat, the specialized secretariats and their subordinate units and committees, and to every person assigned executive duties on behalf of the Party.<\/p>\n
These Regulations shall be read together with the Founding Document, the Constitution and the other Regulations of the Party. In the event of a conflict, the law and the Constitution shall prevail. Their provisions shall be interpreted so as to preserve the powers of elected institutions and the independence of oversight bodies.<\/p>\n
In these Regulations, unless the context otherwise requires: \u201cOffice\u201d means the Executive Office; \u201cPresident\u201d means the President of the Party; \u201cSecretary-General\u201d means the highest executive officer under the Constitution; \u201cSecretariat\u201d means any specialized secretariat established under these Regulations; \u201cSecretary\u201d means the head of a specialized secretariat; and \u201ccompetent body\u201d means the General Convention, council or body vested by the Constitution with approval or oversight authority.<\/p>\n
The Office is a collective executive body responsible for implementing decisions of the Party\u2019s institutions and managing its day-to-day affairs within the limits of the Constitution and approved plans and budgets. It shall neither replace the General Convention or the competent council nor diminish their powers.<\/p>\n
Executive work shall be governed by legality, collective leadership, efficiency, transparency, accountability, specialization, coordination, equal opportunity, balanced representation, prevention of conflicts of interest, protection of information and continuity of operations.<\/p>\n
The Office shall consist of the holders of executive positions specified in the Constitution, including the Secretary-General, the Deputy Secretaries-General, the heads of specialized secretariats and any other members whom the Constitution or competent body determines shall join it.<\/p>\n
Members of the Office shall be elected or appointed in accordance with the Constitution through published procedures ensuring eligibility, merit, integrity and fair representation. No permanent executive position may be created by an administrative decision contrary to the approved Party structure.<\/p>\n
A member of the Office must enjoy full Party membership rights, be committed to the Founding Document and Constitution, be of good character, be capable of performing the duties of office, and not have been finally convicted of an offence involving dishonesty or moral turpitude unless rehabilitated.<\/p>\n
The term of membership of the Office shall correspond to the leadership cycle specified in the Constitution. Upon expiry of the term, a member shall continue to conduct essential caretaker business, without taking new strategic decisions, until responsibility is handed over to a successor.<\/p>\n
Before assuming duties, a member of the Office shall sign a declaration undertaking to observe the duties of trust and confidentiality, disclose interests, safeguard the Party\u2019s funds and documents, and hand them over upon completion of the assignment.<\/p>\n
No person may simultaneously hold two substantive executive positions that conflict with each other, or an executive position and membership of an independent oversight body where doing so compromises independence. Temporary acting assignments are permitted in accordance with these Regulations.<\/p>\n
A position becomes vacant upon death, accepted resignation, loss of membership, removal following fair procedure, permanent incapacity or unjustified absence as specified in these Regulations. The vacancy shall be filled in the manner prescribed by the Constitution.<\/p>\n
A resignation shall be submitted in writing to the body specified by the Constitution. Duties of handover, confidentiality and safeguarding funds shall continue. Acceptance of a resignation may not be delayed except for the period necessary to arrange handover, not exceeding thirty days.<\/p>\n
A member\u2019s appointment shall not be terminated, nor shall a member be removed before the end of the term, except for a lawful reason and by a reasoned decision of the competent body, after notice and an opportunity to respond, without prejudice to the right to complain or appeal under the Regulations.<\/p>\n
The Office shall implement policies and decisions; prepare plans and budgets; manage resources and programmes; supervise secretariats and branches in executive matters; monitor performance and risks; and submit reports to the competent institutions.<\/p>\n
The Office may not amend the Founding Document or Constitution, dissolve an elected body, dispose of a material asset, enter into an alliance or strategic commitment, or approve a candidate for public office except pursuant to the authority and procedures expressly prescribed.<\/p>\n
The President shall exercise the powers specified in the Constitution, guide the Party\u2019s general political work and represent the Party within the prescribed limits. The President may not unilaterally exercise a collective power assigned by the Constitution or these Regulations to the Office.<\/p>\n
The Secretary-General shall manage the executive apparatus, prepare the draft agenda of the Office, follow up implementation of its decisions, coordinate the secretariats, present plans and reports, and ensure proper maintenance of records and institutional handover.<\/p>\n
The deputies shall assist the Secretary-General according to a written allocation of responsibilities. One of them shall act in the Secretary-General\u2019s absence according to an approved order of succession. Acting in that capacity shall not entail a permanent transfer of authority or alteration of the structure of responsibility.<\/p>\n
The Office shall bear collective responsibility for its decisions. This does not preclude individual liability for breach of the law or Constitution, negligence, exceeding delegated authority or concealing material information.<\/p>\n
Every decision issued by a competent institution shall be entered in a monitoring register identifying the responsible person, deadline, resources and implementation status. Its implementation may not be obstructed. Any decision that cannot be implemented shall be referred back to the issuing body with reasons and alternatives.<\/p>\n
The Office may issue instructions and operating manuals within the scope of these Regulations, provided they do not create provisions contrary to the Constitution or diminish an established right. Instructions shall be communicated to the members concerned and retained in the institutional register.<\/p>\n
The Office shall meet regularly at least once a month. An extraordinary meeting may be convened by the President or Secretary-General or upon a reasoned request by one-third of its members.<\/p>\n
Notice of a meeting, its agenda and supporting documents shall be circulated at least three days in advance. The period may be shortened where necessary, provided the reasons are recorded in the minutes.<\/p>\n
A quorum shall consist of more than half the members, unless the Constitution requires a higher proportion. A member recusing themselves due to a conflict of interest shall not be counted for the quorum relating to the relevant item where practicable.<\/p>\n
The President, or a person acting in the President\u2019s place under the Constitution, shall chair the meeting. In their absence, those present shall select a chair for the sitting from among themselves, without conferring any authority outside that meeting.<\/p>\n
Decisions shall be made by consensus where possible; otherwise, by a majority of votes of those present. In the event of a tie, the side supported by the chair of the meeting shall prevail unless the Constitution provides otherwise.<\/p>\n
Meetings may be held in person or by secure communications technology enabling identity verification, simultaneous participation and preservation of decisions. Participation through such means shall constitute valid attendance.<\/p>\n
Where urgent, a written decision may be adopted by circulation with the required majority, except on matters requiring deliberation or for which the Constitution prohibits this procedure. The decision shall be recorded in the minutes of the next meeting.<\/p>\n
Minutes shall be prepared for every meeting, stating attendance, quorum, matters discussed, decisions, voting results, reservations, assignments and deadlines. They shall be approved and retained in accordance with the Regulations on Meetings and Management of Minutes.<\/p>\n
At every regular meeting, the Office shall review progress on implementing its decisions and those referred to it, identify reasons for delays and corrective measures, and close a decision only after verifying completion of implementation, not merely upon receipt of a formal report.<\/p>\n
The principal specialized secretariats shall be established under the Constitution. The competent body may establish, merge or abolish additional secretariats on the basis of a demonstrated need, specifying their mandates, resources and relationships with existing bodies.<\/p>\n
Each secretariat shall comprise a head, a deputy where needed and an appropriate team. Its structure, job descriptions and plan shall be approved so as to prevent unnecessary expansion and duplication and ensure separation between preparation, execution and review where required.<\/p>\n
The head shall lead the secretariat, prepare its plan, budget and reports, allocate duties, safeguard records and entrusted assets, coordinate with other secretariats and branches, and be accountable to the Office for performance and compliance.<\/p>\n
This Secretariat shall develop membership, verify applications, administer the Party membership register, support branches and monitor organizational compliance under the Regulations on Membership and Establishment of Branches, with appropriate separation between registration and determination of appeals.<\/p>\n
This Secretariat shall monitor public developments, prepare policy papers, positions and programmes in consultation with experts and members, and submit them for approval. It shall not publish a binding position before its adoption by the competent body.<\/p>\n
This Secretariat shall manage official communications, the website, platforms and media relations, coordinate spokespersons and responses to misinformation under the Media Regulations, while respecting freedom of internal opinion and protecting data.<\/p>\n
This Secretariat shall prepare the draft budget and manage accounts, revenue, expenditure, assets and financial reporting under the Financial Regulations. It may not exceed approval powers or controls separating requests, authorization, payment and review.<\/p>\n
This Secretariat shall provide legal advice, review contracts and decisions, monitor registration, compliance and legal risks, and maintain a register of obligations, without prejudice to the independence of disciplinary, appeals or constitutional oversight bodies.<\/p>\n
This Secretariat shall organize the Party\u2019s external relations, international cooperation and communications with counterpart institutions in accordance with approved policy, protect the independence of national decision-making, and neither enter into commitments nor receive external support except in accordance with law and the Regulations.<\/p>\n
This Secretariat shall identify training needs, develop educational, leadership and professional development programmes, evaluate their quality, impact and equitable accessibility, and maintain records in accordance with data protection controls.<\/p>\n
Secretariats may be established for youth, women, professionals, students, workers, farmers and other groups according to Party needs, provided they serve as channels for participation, policymaking and empowerment and do not become parallel structures or closed quotas.<\/p>\n
A secretariat may establish a temporary technical unit or committee by written decision specifying its task, duration, composition, deliverables, resources and reporting obligations. It shall cease upon completion of its purpose or expiry of its term unless renewed for justified reasons.<\/p>\n
Each secretariat shall prepare an annual plan aligned with the Party\u2019s strategy and budget, setting out objectives, activities, indicators, responsibilities, deadlines and risks. No unplanned activity shall begin without approval satisfying the requirements of authority and funding.<\/p>\n
Matters involving several secretariats shall be presented to the relevant secretariats before a decision is taken. A single coordinator shall be appointed for cross-secretariat projects, with clear allocation of responsibility for outcomes, information and resources.<\/p>\n
Secretariats shall provide technical support to branches and issue general guidance within their mandates. They shall not interfere with the powers of elected branch bodies except as provided by the Constitution, and regional circumstances shall be taken into account in implementing plans.<\/p>\n
A holder of authority may delegate some powers in writing for a specified period and task, stating the limits and conditions of delegation. Approval of the budget, senior appointments, or a power assigned personally or to a collective body by the Constitution may not be delegated.<\/p>\n
The delegating authority remains responsible for the validity of the delegation and supervision of its exercise. The delegate is responsible for exercising the authority within its limits and may not subdelegate without express permission.<\/p>\n
An acting appointment due to absence or vacancy shall be temporary, written and time-limited, and shall end upon the return of the substantive officeholder or filling of the vacancy. The acting officer may not take decisions with far-reaching consequences except where justified by necessity and referred to the Office.<\/p>\n
Secretariats shall comply with the approved budget and procurement, expenditure and custody procedures. No financial obligation may be incurred without authorization and available allocation. Any overrun, loss or suspicion shall be reported immediately.<\/p>\n
Correspondence, decisions and files shall be recorded in approved systems. Information shall be classified and access permissions defined. Sole personal retention of institutional records or their transfer to personal accounts without permission is prohibited.<\/p>\n
A member of the Office or a secretariat shall immediately disclose any material personal, financial or family interest and refrain from accessing information, deliberating, voting or implementing the matter concerned. The disclosure and recusal shall be recorded.<\/p>\n
Soliciting or accepting a gift or benefit connected with office that could influence, or appear to influence, impartiality is prohibited. The disclosure, surrender and registration limits prescribed by the Code of Conduct and Ethics shall apply.<\/p>\n
Each secretariat shall submit periodic reports to the Secretary-General detailing achievements, indicators, expenditure, risks, deviations, complaints and corrective measures. The Office shall submit a consolidated report to the competent oversight body.<\/p>\n
The performance of the Office and secretariats shall be subject to periodic objective evaluation, financial and administrative review, and audit. Responsible officers shall provide information, respond to observations and implement corrective plans within the prescribed periods.<\/p>\n
Secure channels shall be available to receive complaints and reports concerning executive work. They shall be referred to the competent body with confidentiality protected and retaliation prohibited. A person who is the subject of a complaint, or to whom the subject directly reports, shall not conduct the investigation.<\/p>\n
Any exceeding of authority, deliberate obstruction of a lawful decision, abuse of power, concealment of material information or breach of confidentiality shall expose the offender to accountability under the Disciplinary Regulations, without prejudice to legal liability.<\/p>\n
The Office shall operate in accordance with the Regulations on Crisis and Emergency Management and Business Continuity, identifying alternatives, communication chains and safeguards for powers and data. An emergency shall not be used to suspend the Constitution or extend authority without legal basis.<\/p>\n
Upon completion of an assignment, every officer shall hand over files, accounts, passwords, entrusted assets and outstanding matters within no more than fourteen days, under signed minutes of handover, and shall not retain any original or unauthorized copy.<\/p>\n
Unjustified refusal or delay in handover constitutes a serious violation. The Office may take immediate measures to protect funds and data and restore access, while referring the matter to the competent body.<\/p>\n
Until the permanent Office is elected or constituted, the Preparatory Committee or transitional body shall exercise executive powers to the extent necessary for establishment, separating proposal, approval, expenditure and review as far as practicable.<\/p>\n
These Regulations shall initially be interpreted by the body designated in the Constitution. Constitutional matters or disputes between bodies shall be referred to the competent authority. A request for interpretation shall not suspend implementation except by reasoned decision.<\/p>\n
These Regulations shall be reviewed periodically and at least once every four years, and amended by the body and procedures prescribed for their approval. Before final approval or official filing, they shall undergo legal review to ensure conformity with applicable Sudanese legislation.<\/p>\n","protected":false},"menu_order":3,"template":"","document_collection":[50],"class_list":["post-216","party_document","type-party_document","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/party_document\/216","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/party_document"}],"about":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/types\/party_document"}],"version-history":[{"count":0,"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/party_document\/216\/revisions"}],"wp:attachment":[{"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/media?parent=216"}],"wp:term":[{"taxonomy":"document_collection","embeddable":true,"href":"https:\/\/rmsdemo.com\/projects\/sudan-independent-party\/web\/wp-json\/wp\/v2\/document_collection?post=216"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}